Academic Assistant I, Career Level B2, Full-time 11 months
Grinnell College

Job Title:

Academic Assistant I, Career Level B2, Full-time 11 months

Dean of the College

ABOUT GRINNELL COLLEGEGrinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #11 on the U.S. News and World Report's list of Best National Liberal Arts Colleges.Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.
POSITION SUMMARYUnder general direction, Academic Assistant 1 provides faculty with comprehensive administrative and academic support. This role involves performing advanced, diverse, and confidential administrative duties requiring extensive experience, skill, and knowledge of organizational policies and practices. The Academic Assistant 1 manages programs, projects, and processes specific to the departments served, exercising independent judgment and basic reasoning skills.This position requires frequent interaction with internal and external contacts, often involving non-routine matters that demand a high degree of tact, diplomacy, and discretion.
This is a full-time role operating 11 months per year.
Responsibilities:

• Provide administrative support to faculty and teaching staff, including composing and editing class and research materials, processing accessible course reserves, and facilitating classroom teaching with electronic resources.
• Serve as a communication liaison for the department, managing correspondence with on- and off-campus stakeholders.
• Manage day-to-day office operations, including supervising student office assistants, overseeing departmental budgets, and approving purchases, expenses, and honoraria.
• Maintain and update the department's online presence and manage building access, including electronic access and key distribution.
• Design and archive promotional materials, such as posters and programs for Theatre, Dance, and Studio Art events, and coordinate play rights and production information with directors and stage managers.
• Support faculty recruitment by coordinating application processes, scheduling, and logistics for on-campus interviews and search committee activities.

• High School diploma or General Education Degree (GED)
• One year or more of experience
• Effective communicator across diverse constituencies using various modes of communication.
• Strong customer service and teamwork skills.
• Ability to independently manage workloads, prioritize tasks, and meet deadlines in a dynamic environment.
• Commitment to Diversity, Equity, and Inclusion.
• High degree of accuracy, attention to detail, and minimal supervision required.
• Skilled in composition, editing, and proofreading with an emphasis on grammar and punctuation.

• Microsoft Office Specialist Certification in Word, Excel, Outlook, and PowerPoint preferred.

Academic Assistant I

Non-Exempt

Staff

Full-Time

Regular

Selected candidate must successfully pass a background check prior to first day of employment.

No

S01130

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.