Accounts Payable / Accounts Receivable RO
Volt

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Volt is immediately hiring for full time AP/AR Specialist for a leading steel fabrication company in Portland, Oregon

As a Accounts Payable/Accounts Receivable Specialist you will:
Accounts Payable (AP) Duties:

• Review, verify, and process incoming invoices and bills from vendors.
• Ensure that invoices match purchase orders or contracts and resolve discrepancies.
• Prepare and process payment runs (checks, ACH, wires, etc.) in a timely manner.
• Ensure that all AP transactions are recorded in the company's accounting system.
• Reconcile vendor statements and resolve any outstanding issues.
• Maintain accurate and organized records of all AP documentation for audit purposes.
• Assist in the preparation of monthly, quarterly, and annual financial reports.

Accounts Receivable (AR) Duties:

• Generate and send out customer invoices based on sales or service agreements.
• Monitor customer accounts for overdue payments and follow up accordingly.
• Record incoming payments and allocate them accurately in the accounting system.
• Reconcile customer accounts and resolve any payment discrepancies.
• Maintain accurate and up-to-date records of AR balances and payment histories.
• Prepare aging reports to track overdue accounts and provide reports to management.
• Collaborate with the sales team to ensure that all invoices are accurate and timely.

General Duties:

• Assist with monthly and year-end closing activities related to AP and AR.
• Communicate effectively with internal departments, customers, and vendors.
• Provide excellent customer service to both vendors and customers regarding payment inquiries.
• Maintain confidentiality of all financial data.

Qualifications:

• Education: A bachelor's degree in accounting, Finance, or a related field. (Degree is highly preferred)
• Preferred Experience:
  • Several years of experience in accounts payable and general accounting.
  • Experience with QuickBooks Enterprise or similar accounting software.
  • Familiarity with payroll procedures, accounts receivable, and custom project processes.
• Skills:
  • Strong organizational skills to follow and improve current systems.
  • Discipline to manage daily transaction entries and maintain a monthly schedule.
  • Leadership abilities to mentor and train administrative staff.
  • Patience to work effectively with field employees and challenging vendors.
  • Proficiency in Excel, including pivot tables, VLOOKUP, and data filters.
  • Technological adeptness with online banking and vendor portals.

This is a full time position. You must have an open and flexible schedule.

Schedule: Monday - Friday 7am-4pm

Pay rate: $25-$27 per hour

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr_dept@volt.com. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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