Accounts Payable Associate
SJW Corp

We have an opening in our Accounting and Finance department for a Accounts Payable Associate.  We are passionate about the environment while delivering life sustaining, high quality water service to families and communities.  We embrace progress, provide training & development to inspire success in every aspect of our business and culture.  In addition, we provide a competitive benefits package and 401(K). 

This is a hybrid work opportunity. The Company feels that three shared days in the office and two days with the option of working remotely allows for both collaborative time and quiet space for deep work. Eligible employees for hybrid work are required to work in the office on Tuesdays, Wednesdays, and Thursdays. There may be a need for additional office days based on specific business requirement.

Job Description

The Accounts Payable Associate is responsible for the collection, distribution, approval verification, and vouchering of all invoices, purchase orders and Company Purchase Card statements in accordance with Company Policy and established SOX controls.

·         Prepares all Accounts Payable (AP) documents for timely payment.

·         Resolves issues that come up on the invoices, through independent research and when necessary, contacting managers, other employees, and vendors directly.

·         Manages multiple AP email inboxes.

·         Communicates with approximately 100 different managers and staff for invoice coding and approval.

·         Reviews invoices for correct approvals, account codes, packing slips, and sales tax for multiple paying entities.

·         Ensures SOX control procedures are followed.

·         Uses TAC and TAP programs to import invoices and distribute them electronically.

·         Reviews invoices for proper bank account to pay from, address changes on vendor, and PO vs Direct Pay.

·         Creates vouchers for up to 1,000 invoices per month.

·         Ensures timely processing of invoices to maximize payment term discounts.

·         Troubleshoots GL account issues.

·         Reviews vendor statements for past due invoices.

·         Prepares weekly check-runs using Paymode-X payment system, and other check-runs as needed, including wire transfers and manual ACH payments.

·         Uses Adobe to edit/scan/save PDF documentation for permanent retention.

·         Updates and maintains the vendor database.

·         Cross-trains with other AP Associate and helps coordinate division of invoices.

·         Reconciles utility invoices with EFT payments.

·         Monitors and reports all invoices for month-end accrual journal entries.

·         Prepares audit samples for internal and external auditors.

·         Responds to information requests from managers and vendors.

·         Supports Company Purchase Card Program by training employee cardholders and assisting them in use of the program. 

·         Downloads purchasing activity by card holders, reviews and processes purchase card statements, and updates employee database detailing cardholder information.

·         Supports Accounts Payable Manager including but not limited to:  Employee Purchase Card and Paymode-X payment program, check runs, wires and recurring payments, audit requests, report generation, software testing and problem-solving, monthly close and accrual processes, annual 1099 tax reporting.

·         Completes monthly Sales and Use Tax Worksheet and prepares monthly tax filings and journal entries. 

·         Performs other duties or special projects as required or as assigned.

Minimum Qualification

This position requires a high level of professionalism and rapport with managers and executives within the organization.

• Bachelor's Degree or equivalent work experience required
• At least one year of experience in related role or tasks
• Familiar with Sales and Use Tax Regulations
• JD Edwards Experience preferred
• Knowledge of computerized accounts payable software.
• Highly proficient in Microsoft Office.
• Excellent data entry skills.
• Excellent communication and interpersonal skills.
• Reacts well under pressure; treats others with respect and consideration; follows through on commitments.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.
• Maintains high level of confidentiality in respect to company, employee and shareholder information

·         Works independently in many aspects, while always operating as a good team member.

·         Maintains very high level of attention to detail. 

·         Seeks efficiency in their own work and in the AP process flow.

Compensation Type

Hourly Wage

Compensation Range

Grade 3 - Hourly

$ 22.40 - 35.87

Primary Work Location

93 West Main Street, Clinton, CT, 06413
United States

Work Environment and Physical Demands Code

I - Indoor

EEO Statement
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, pregnancy, gender, gender identity, sexual orientation, marital status, protected veteran or other status protected by federal, state, and local laws.

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