Administrative Assistant
The Ohio State University

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:Administrative AssistantDepartment:Arts and Sciences | Distance Education

The Administrative Assistant reports to the Director of Distance Education for the College of Arts and Sciences. The Administrative Assistant receives incoming requests to the office and works with the Director of Distance Education to assign to appropriate staff within the department using the project management system. Creates promotional and informational materials for the office's services and projects. Independently responds to routine correspondence representing the Office of Distance Education, maintains office records, and queries data as requested. Serves as liaison with our college fiscal support to ensure compliance and initiate tasks like guest account sponsorship, incentive payments, vendor contracts, and travel planning. Orders supplies and manages the Purchasing Card and other procurements. Helps to maintain website and social media channels. Assists with meeting and event scheduling and logistics. Collects and organizes assessment and reporting documents. Helps to implement special projects. Completes other administrative duties as needed.

Required: High School diploma or GED. One year of relevant experience.

Desired: Bachelor's degree or equivalent combination of education and experience. Two years of relevant experience. Strong communication and collaboration skills. Ability to manage multiple projects and multiple priorities. Demonstrated experience with file organization and records management, strong data and data visualization literacy. Demonstrated ability to use the Microsoft Office suite. Experience with Airtable project management tools, basic webpage (Drupal), graphic design skills, and social media management. Familiarity with the higher education context and distance education.

Additional Information:

The College of the Arts and Sciences Office of Distance Education is seeking an Administrative Assistant. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community.

The pay range for this job profile is $18.17 - $23.90. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

Location:University Hall (0339)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

---