Administrative Assistant to Project Manager
Pye-Barker Fire & Safety

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.
Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.
*Location:*
In Person - Tampa, FL 33619

*Schedule:*
8 hour day shift - Monday to Friday
*Essential Duties & Responsibilities: *

* Monitoring project plans, permit submittals, organizing, and ensuring that project deadlines are met in a timely manner.

* Attend weekly job meetings with Project Manager and Sales Team

* Maintain an accurate project/permit database

* Monthly billing in AIA format

* Answers phone calls and emails in a timely manner.

* Perform other duties assigned by management.


*Education/Qualifications:*

* 2 years of permitting and AIA billing required

* Proficient in Microsoft Office Suite or similar software.

* Ability to work independently and identify and solve problems.

* Ability to organize and prioritize work.

* Bilingual (Spanish/English) a plus
 

*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.


*Physical Requirements:*

* Prolonged periods sitting at a desk and working on a computer. 

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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer