ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Clerical Support - Purchasing
Southwest Research Institute

Who We Are:

The Industrial Group in the Purchasing Department is responsible for negotiating and awarding purchase orders and assisting project managers in all phases of the procurement process.

Objectives of this Role:

• Provide administrative and procurement support to the Industrial Group in Purchasing.
• Develop a solid understanding of the Purchasing Policies and Procedures, and use personal judgment within defined levels of responsibility to process tasks to support Purchasing.
• Interact daily with buyers and management concerning assigned clerical tasks.
• Assist other clerical staff as needed.

Daily and Monthly Responsibilities:

• Provide administrative support, such as making copies, scanning documents, maintaining electronic and/or hard-copy filing systems or databases, answering phone calls and distributing mail, and performing other clerical tasks as assigned.
• Assist buyers in procurement process by placing online orders, processing change orders, clearing commitments, and handling any other requested tasks.
• Run weekly and monthly reports and assist with ACH verification for the Purchasing Department.
• Format files, including Word, PDF, and Powerpoint as needed.
• Maintain Xerox machine supplies and manage service schedule.

Requirements:

• Requires a high school diploma or equivalent. General business courses preferred.
• 6 years: General clerical experience is required.
• Experience fulfilling clerical responsibilities, including formatting and editing documents using Word, Excel, and other business software.
• Knowledge of Adobe Acrobat. Knowledge of Deltek Costpoint is a plus.
• Ability to pay attention to details and follow directions.
• A valid/clear driver's license is required.

Special Requirements:

Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.

Job Locations: San Antonio, Texas

For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace

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