Administrative Programs Officer II
State of Nebraska

The work we do matters!

Hiring Agency:
Administrative Services - Agency 65

Location:
Lincoln, NE

Hiring Rate:
$23.140

Job Posting:
JR2024-00012029 Administrative Programs Officer II (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
12-30-2024

Job Description:
The Department of Administrative Services - State Building Division (SBD) is seeking an Administrative Programs Officer to join the team. This position will serve as the primary administrative officer for the SBD to provide support to the Construction, Real Estate, Interior Space Planning teams and the Administrator. This position will support the team through numerous administrative duties to include several special assignments and projects. This position is a customer-facing role representing the Administrator in all areas of departmental operations.

Look at what we have to offer!
• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment
At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

Job Duties: Working independently and with administrative direction, this position will be responsible for receiving and processing invoices and utility bills for all SBD facilities. Provide Construction Team support relating to bidding, advertisement, proposals and tracking, contracts, invoices, change orders, and contractor applications for payment. Invoicing and purchase orders for the interior space planners and the real estate teams. Maintain the Statewide Building & Land Management systems and prepare the annual inventory. Division travel coordination and documentation. This position will work directly with the SBD Administrator to: collect and consolidate all agencies' quarterly capital construction reports, draft construction A&E RFP's, draft required project review packets as part of the capital construction process, consolidate Administrator meeting slides, and enter and format budget system proposals generated by the SBD Administrator on behalf of SBD and other agencies. Additionally, this position will have a significant role assisting the SBD administrator in drafting fiscal notes for all SBD groups (e.g. maintenance, leasing, design, and construction) during legislative sessions and will serve as the secretary for the Comprehensive Capital Facilities Planning Committee and support the SBD Administrator to follow all statutory guidelines for the committee. Other related duties as assigned within the scope of the classification.

Requirements / Qualifications:

Minimum Qualifications: Bachelor's degree in public or business administration, accounting or any discipline related to the work assigned. One year of experience in planning, organizing, and implementing program administrative or business financial functions. Experience may substitute for education on a year-for-year basis.

Other: Regular and Reliable attendance is required.

Knowledge, Skills and Abilities: The successful applicant will be a motivated self-starter with a demonstrated track record in customer service, will be a skilled written and verbal communicator, familiar with State automation systems, the Microsoft Suite of Software, and a demonstrated history of working across agencies to deliver results.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.