Assistant Director of Facilities- College of Liberal Arts & Sciences
University of Illinois

Assistant Director of Facilities - College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign
The College of Liberal Arts & Sciences is searching for an Assistant Director of Facilities to provide oversight of non-capital construction and maintenance for LAS facilities, which includes the direct coordination of projects in consultation with units, Facilities & Services, outside consultants and others. Managing budgets for non-capital projects. Data collection and report creation in support of LAS Facilities.

Duties & Responsibilities

Facilities

• Assists the Senior Director of Facilities and Planning with Major Capital projects
• Serves as a liaison for the College involving communication with various departments on campus such as the campus Facilities & Services Maintenance and Code Compliance and other campus units as needed.
• Investigate, analyze, and create reports for facilities, environmental, and safety-related topics.
• Maintain college space database and update records of all internal space assignments, classification, and usage. Conduct and review annual space surveys in coordination with the Senior Director of Facilities.
• Assist LAS facilities contacts with space assignments as needed by gathering information and assessing the needs of the units, planning for furniture needs and other items.
• Assist Senior Director of Facilities with review and creation of facilities and space use policies.
• Represent LAS on college and campus level committees as needed.
• Act as secondary building safety and security contact for LAS units as needed. This includes on-call responsibilities, processing of maintenance requests, facilitation of life safety improvements, annual safety training and other activities.

Maintenance

• Plan, develop and direct all scheduled maintenance work involving building MEP (mechanical, electrical, plumbing) systems, and approve outages such that it minimizes the impact on research and teaching missions within LAS.
• Follow and implement University's and LAS' policies and procedures on items of business affairs and campus division of responsibility involving maintenance and space related applications.
• Other duties as assigned to fulfill the facility and safety needs of LAS.

Required Qualifications

1. High School Diploma or equivalent.

2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 60 semester hours or an Associate's Degree equals one (1) year (12 months)

B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience

Preferred Qualifications

Bachelor's degree in business administration, management, or a field related to the position.

Three (3) years of work experience which includes building operations such as coordination of building maintenance and work orders, construction management, facilities project management or closely related experience.

Experience with facilities in a university setting.

Successful candidates will have:

• Knowledge of all phases of physical plant construction, operation and maintenance and repair, remodeling, planning, scheduling, management, and administration.
• Technical knowledge and experience working with building mechanical systems.
• The ability to organize, manage and complete multiple tasks with multiple deadlines simultaneously.
• Ability to communicate effectively utilizing interpersonal skills to establish and maintain effective relationships with a variety of constituents, including faculty PIs, unit administrators, Campus Facilities & Services staff, and external architects, engineers, contractors, and the general public.
• Excellent customer service.
• Knowledge of federal, state, and local building and safety regulations and practices.
• Knowledge of University policies and procedures and an understanding of University, College and Departmental organizational goals and objectives.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion.

Appointment Information

This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The target salary for this position is $71,000 - $85,000. Actual starting salary will be determined by the candidate's credentials and alignment with the position requirements. The employee hired into this position will be expected to work onsite on a full-time basis. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 7, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1026866
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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