Associate Provost for Administration and Planning
Colgate University

Job Category:

Professional/Administrative

Position Title:

Associate Provost for Administration and Planning

Full Time/Part Time:

Full Time

Division:

Dean of the Faculty

Department:

Dean of Faculty

Hiring Wage/Salary Range:

$175,000 to $200,000

Professional Experience/ Qualifications:

• A minimum of 7 years of related work experience, particularly in the areas of budgeting (prioritizing opportunities, aligning budget with priorities, and sound financial management of divisional resources), personnel management, and strategic planning
• Proven ability to lead institutional change, manage complex projects, problem-solve complex situations, build consensus, and establish trusting relationships
• Strong organizational, analytical, and communication skills
• A record of effective supervision in guiding, leading, and motivating individuals and teams, as well as working collaboratively as a member of a leadership team
• Demonstrated commitment to diversity, equity, accessibility, and inclusion

Preferred Qualifications:

• Curiosity and the ability to work/collaborate with individuals from diverse backgrounds, roles and personality types
• A positive attitude with the ability to contribute to a collegial and welcoming work environment
• Demonstrated high emotional intelligence (EQ) including strong interpersonal skills, self-awareness, empathy and ability to build and maintain positive relationships
• Ability to pivot quickly from task to task, ability to get up to speed quickly and to make connections across a whole host of topics - connect the dots
• Institutional perspective and awareness
• Ability to remain calm, composed and thoughtful in challenging or time-sensitive situations
• Resilience and the ability to handle constructive feedback, challenges and high-pressure situations with poise and professionalism
• Problem-solving ability
• Consistently delivers communication that is prompt, clear and effectively addresses the needs and concerns of others

Education:

A Bachelor's degree is required.

An advanced degree is preferred.

Offer Determination:

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Other Information:

Internal candidates are strongly preferred and will receive first consideration.

Benefits:

Current Benefits
Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.
We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:
Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:
Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.

Paid Family Leave:
After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:
Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.
Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.
After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement:

Colgate University seeks an experienced, visionary leader for the role of Associate Provost for Administration and Planning. This senior-level position reports to the Provost and Dean of the Faculty and provides strategic leadership and operational oversight for the academic enterprise's business, finance, and administrative operations. The Associate Provost is responsible for ensuring alignment of resources with institutional priorities while managing complex projects, building consensus, and developing solutions that foster innovation and efficiency.

Accountabilities:

Broadly, the work of the Associate Provost falls into four categories: strategy, finances, people, and spaces.

Accountabilities:
Reporting to the Provost and Dean of the Faculty, the Associate Provost for Administration and Planning holds a vital leadership role within the division. The role is primarily responsible for providing strategic leadership and operational oversight for the academic enterprise in the areas of budget and financial planning, staffing and human resources, facilities, and policy development. The Associate Provost also supervises or liaises with designated administrative offices, undertakes various special projects and strategic planning initiatives, and serves as an integral member of the Provost/Dean's leadership team.
Strategy and AdministrationStrategic Leadership and Operations: Lead strategic initiatives as assigned; support the strategic planning of other offices within the division; provide analyses and recommendations to support decision-making; provide leadership in the definition, development, and implementation of divisional policies and processes; support fundraising efforts.

Committee Leadership: Participate in governance and other university committees as assigned, contributing to areas such as campus planning and university resources, sustainability, safety advisory, emergency operations, budget & financial planning, museums, Chapel House, and benefits; serve as staff to the Academic Mission and Prog]ram committee of the Board of Trustees; chair the Committee on Intellectual Property, including supporting faculty in applications for patents and inter-institutional agreements.

Fiscal Resource Planning and ManagementBudget and Finances: On behalf of the provost, accountable for the strategic alignment and effective oversight and planning of the operating and compensation budgets for the academic enterprise; works in collaboration with the budget office to shepherd the annual budget development process for the division, including development of the annual faculty salary budget; completes the annual report of faculty salaries; ensures effective stewardship of divisional financial resources (e.g. endowments, reserves, startup funds, and grants); provides analyses and recommendations on budget matters; finds creative solutions to budget challenges; and serves as the primary liaison between academic units and the finance/administration offices.
Human ResourcesStaffing and Human Resources: Accountable for the oversight of staffing and human resources for the PDOF division, inclusive of salaries, staff hiring and assignments, and staff development; ensures staff assignments align with divisional priorities and institutional goals; fosters a collaborative work environment that encourages innovation, skill development and teamwork; oversees the annual staff evaluation and salary setting processes for the division; in partnership with Human Resources, supports staff and supervisors in matters related to expectations and performance; and serves as a liaison between academic units and the human resources office.
Administrative Office and Staff Oversight: Accountable for direct supervision of or liaison to administrative offices and staff within the division. The assignment of these offices may evolve based on organizational needs. Most recently, these offices have included Information Technology Services, Colgate University Museums, Chapel House, and the Office of Sustainability. The role involves ensuring that these offices operate efficiently and are aligned with the university's broader institutional goals

Physical Space Planning and AllocationFacilities: Accountable for taking a lead role in selected matters related to capital planning and other space management for the division; participates on university committees for conceptual planning, new construction, and major renovation projects; works in collaboration with facilities to shepherd the annual repair and restoration (R&R) process for the division; responds to space-related concerns; and serves as a point of contact between academic units and facilities.

Name:

Administration

Description:

Demonstrated expertise in planning, allocating, and stewarding resources [financial, physical, technical and human] across assigned areas. Expertise in assessing operations in relation to department goals and objectives. Expertise in developing and delivering effective communications about the function with a broad range of campus partners. Knowledge of data and systems sufficient to manage operations and lead appropriate technological innovation. Ability to develop and apply policies, protocols, and workflows to support operations of the department that are also compliant with university, federal, state and other relevant policies and regulations.

Name:

Managing and Developing Staff

Description:

Demonstrated expertise in selecting, hiring, developing, and retaining high performing employees and work teams to include: ability to develop employee skills, performance, and behaviors, and ability to coach and communicate with employees on issues of pay, performance and development. Demonstrated knowledge of Colgate managerial processes and requirements to include: ability to fairly and accurately assess employee performance in accordance with university practices, and understanding of federal and state regulations that apply to the university policies and guidelines related to human resource administration.

Name:

Budgets and Financial Planning

Description:

Demonstrated expertise in budgeting processes, financial analysis, and strategic financial planning; ability to strategically prioritize and align budgets in support of institutional and academic priorities; and ability to research and prepare sophisticated financial analysis.

Name:

Strategic Leadership and Planning

Description:

Demonstrated strategic thinking and planning skills to lead initiatives; ability to support divisional and university-wide strategic goals.

Name:

Managerial Skills

Description:

Demonstrated knowledge of Colgate managerial processes and requirements, to include:

• Demonstrated ability to fairly and accurately assess employee performance in accordance with university practices.
• Demonstrated understanding of federal and state regulations, as they apply to the university policies and guidelines related to human resources sufficient to effectively select new employees, recommend pay actions, determine employment status and initiate or approve employee changes in status.

Demonstrated ability to select, develop and retain high performing work teams, to include:

• Demonstrated ability to develop employee skills, performance, and behaviors.
• Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requisition Number:

2025S002Posting

Temporary:

No

Work Schedule:

Flexibility within the normal working hours of 8:00AM - 5:30PM
The work day is intended to be 7.5 hours per day

Job Open Date:

12/20/2024

Open Until Filled:

Yes

EEO Statement:

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

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