Dedicated Fleet Manager
Wheels

Job Description:

JOB OVERVIEW:

As a key member of the Wheels client facing team, the Dedicated Fleet Manager is solely responsible for defining, executing, and initiating activities to support their client's required custom processes. They will work across the organization to ensure an exceptional client experience by executing their client's initiatives and custom processes via the pillars of Fleet Administration (Driver Management, Vehicle Management, Decision Management). Managing the non-compliance of drivers is a core component. This role consists of a 3-part customer support strategy requiring collaboration between FCM, Account Management, and FAS Support.

Customer: Effectively manage a single high-profile client by using the Wheels infrastructure to help resolve issues and implement creative, client-specific, suggestions.

Thought process: Seek and resolve information regarding client issue/problems. Look beyond the transaction and provide proactive suggestions and creative solutions that are both beneficial to the customer and Wheels. Use your knowledge to create tailored, unique processes to meet the clients' objectives and to make informed decisions around day-to-day management. Incorporate client business needs in every request to ensure you are meeting the client's expectations.

Team: Provide daily mentoring and reinforce training to your team members by working as a mentor. Build/Manage relationships with Account Management, Client Relations, and Internal Operating Areas to ensure client goals and objectives are met. Provide internal support within Client Services to ensure cross functional goals, and objectives are met.

KEY RESPONSIBILITIES

• Meets requirement of 100% client retention
• Meet Client Services Department KPIs and standards for responsiveness and quality
• Work as a team with the Fleet Consulting Executive and Client Services Manager, to maintain account communication and client expectations
• Identify, manage, and maintain cycle time commitments via Salesforce requests, email, and phone
• Identify crucial differences and similarities between current and past client's situations to provide guidance and proactive suggestions/solutions to clients
• Provide input and take responsibility for improving processes that benefit clients and/or increase Wheels efficiency
• Manage key files/reports/process
• Oversee and manage all client related projects
• Provide leadership and coaching to the Associate Account Managers and Support Specialists

• Responsible for all transactional activities, quality checking and responsiveness results
• Be an extension of the customer and the single point of contact for managing your assigned client
• Be the expert for all account activities
• Use problem solving skills to anticipate or diagnose client problems and work to prevent or solve them by working with the necessary operating areas or service provider within Wheels
• Represent Client's interest to all areas of Wheels. Work with all operating areas to take advantage of the most efficient way to meet each Client's unique needs
• When service problems are identified, lead the effort to communicate and provide suggestions or alternatives
• Support other group members and departments as appropriate in their efforts
• Stay current with new Wheels systems, policies, and procedures
• Other duties as assigned

• Maintain quality standards and metrics
• Meet Salesforce KPIs as set forth by Client Services
• Support organization mission and goals
• Pro-actively recognize and resolve client issues and develop a communication strategy to affected parties

• Excellent verbal and written communication skills
• Intermediate Proficiency in Microsoft Excel
• Intermediate math skills to calculate interest, percentages, depreciation rates, and discounts
• Time management skills along with excellent attention to detail
• Diplomacy, tact, and grace under pressure when working through challenging and/or urgent customer issues
• Team player with strong collaborative skills
• Ability to be flexible and adapt quickly in a fast-paced environment
• Energetic and pro-active: a driven, self-starter who can work independently and as part of a team
• Proven track record of professionalism in a dynamic work environment
• Ability to provide sound problem solving, analysis and critical thinking
• Ability to gather, analyze and organize complex data and draw appropriate conclusions
• Ability to apply tools to understand and improve business processes
• Ability to translate business needs into actionable detailed business

• College degree or equivalent and/or five years of fleet experience
• 10+ years Customer Service experience in a high volume, multi-tasking environment
• 5+ years as an Account Manager and expert in Fleet Management
• CAFM certification preferred

• 25% Travel
• Possibility of On-Site, Client Location