Executive Assistant
Beacon Hill Staffing Group, LLC

Our client, a top asset management firm located in Midtown, Manhattan, is seeking a Temp to Perm EA to support their NYC team. This will be a 5 days on site schedule with the working hours being from 9am-6pm. The temp period before being considered for permanent will be at least 6 months. This is a great opportunity to join a growing, dynamic team.

Responsibilities:

• Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
• Coordinating domestic and international travel as needed
• Handling data entry and reporting as needed via Microsoft Dynamics CRM / SharePoint
• Tracking and organizing monthly expenses
• Developing and maintaining knowledge of Golub Capital's product offerings, systems and processes to support client relationships
• Supporting Senior Leaders / Department involvement in initiatives to improve client service including sales enablement, data and analytics
• Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
• Assisting with annual benchmark analysis and providing updates on vendor performance (e.g., travel agencies, office supply distributors) to stakeholders
• Participating in semi-annual department process reviews collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
• Completing ad-hoc projects as assigned on behalf of Senior Leaders / department Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed

Qualifications:

• Bachelor's degree required
• Minimum of 5 years' experience in a similar capacity is preferred
• Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
• Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
• Friendly, upbeat, pleasant demeanor; good at building alliances and possesses a helpful, client support attitude
• Excellent verbal and written communication skills
• Experience booking complex, global travel
• Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
• Proactive problem-solving abilities
• A "no task is too small" attitude
• Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
• Ability to take initiative and work independently while demonstrating strong teamwork
• Abide by our work-in-office policies then in effect

Compensation:

• Up to $40/hr when temping. Up to 115K when perm

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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