Executive Assistant
Siemens Medical Solutions USA, Inc.

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Apply now for the position of Executive Assistant , and you will join our Ultrasound Marketing team based in Issaquah, WA, contributing to the growth of our ultrasound solutions through understanding and addressing unmet customer needs.

This position is based in our Issaquah, WA office.

Your Role:

• Supporting the Head of Marketing, base in Issaquah, WA.
• High level of administrative support to the Marketing team.
• Maintain confidentiality of all sensitive or proprietary information.
• Facilitate complex calendar management.
• Schedule complex travel arrangements with detailed itineraries for domestic and international travel.
• Process expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
• Plan, coordinate, and prepare leadership team meetings and other meetings (including virtual, remote), prepare an account of the meetings, and designate and follows up on assigned action items; partially participate in meetings and take minutes of meetings as well as documents action items.
• Assist the leadership team with onboarding new hires and ordering of required equipment and access to the appropriate systems.
• Answer, screen, and place phone calls, sort and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources.
• Facilitate approvals and management of document flows.
• Maintain and order office supplies.
• Assist in the management of visitors.
• Coordinate and drive special projects and department activities as needed.

Your Expertise:

• Ability to manage and prioritize multiple tasks, schedules, and projects.
• Efficiently plan and execute tasks within set deadlines.
• Meticulous in managing documents, reports, and schedules to ensure accuracy.
• Effective communication with team members, clients, and stakeholders.
• Proficiency in drafting emails, reports, marketing content, and social media posts.
• Ability to collaborate with different departments and team members.
• Ability to adapt to changing priorities and environments in a fast-paced marketing department.
• Strong customer service skills to handle client interactions professionally.

Required Skills, Education and Experience for this position:

• Bachelor's degree or equivalent experience required.
• Minimum of 5 + years of experience as an Executive Assistant supporting Senior Leaders.
• Proficient Microsoft Office skills (Outlook, Word, Excel, MS TEAMS, and Power Point), certification a plus.
• Driven by providing best in class support; have passion to achieve outstanding results.
• Ability to thrive in a fast paced, changing environment with multiple priorities.
• Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external stakeholders; easily gains trust and respect.
• Excellent problem-solving skills, as well as the ability to make suggestions to improve efficiencies.
• Ability to handle sensitive information with the utmost confidentiality.
• Ability to work independently.
• The ability to work in the Issaquah, WA office.

The pay range for this position is $70,000.00 - $85,000.00 U.S. dollars annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience, as well as where the work will be performed. The annual incentive target is 5% of base pay. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay. Details regarding our benefits can be found here: https://benefitsatshs.com/index.html

This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site.

Who we are:

We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site at https://jobs.siemens-healthineers.com/careers

As an equal opportunity employer, we welcome applications from individuals with disabilities.

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities.

To all recruitment agencies:

Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accomodation for disablity form If you're unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here .

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here .

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here .

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