Extension Program Coordinator (Marketing) University of Illinois Extension
University of Illinois

Extension Program Coordinator (Marketing) University of Illinois Extension

University of Illinois Extension, Strategic Planning and Relations Operations

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary
Supports and implements assigned educational programs that are designed to foster the acquisition of knowledge and development of individuals that align with the mission of Illinois Extension. Works under general supervision to organize, coordinate, and perform a variety of duties requiring knowledge of university procedures and methods.

Duties & Responsibilities

• Program Coordination
  • Assist in publishing learning opportunities provided by the DEIA, GA and SPI teams.
  • Maintain knowledge of programs and activities, to provide adequate responses to inquiries.
  • Refer interested individuals to the correct office for programming support and/or online resources.
  • Assist in coordination of regional and statewide training and learning opportunities for staff and community members.
  • Assist with maintenance of the DEIA and SPI websites and other support social media as they are developed and used.
  • Assist with coordination of volunteer involvement as needed, this may include recruitment, confirmation of commitment, and logistics for participation.
  • Provide as needed support to volunteers that assist the DEIA, GA and SPI teams, this includes, but is not limited to, regular communications and Extension State Advisory Council (ESAC) members and support at their semi-annual meetings.
  • Coordination of Illinois Extensions representation at state and national events, such as the National PILD conference, Ag Day at the Capital, Ag Day at the Illinois State Fair, Sale of Champions at the Illinois State Fair, Farm Progress Show, and others.
  • Provide support during civil rights compliance review season by helping to organize review teams and communications with the team, units, and offices.
  • Collects and prepares routine evaluations concerning Extension programs as director. This includes summarizing data and working with the state mar-com team for distribution of outcomes.
  • Maintain Extension databases of past participants, volunteers, committee members, and supporters.
  • Coordinate meeting room reservations, rentals, set-ups, and key arrangements online via Outlook. Ensure adequate supplies of teaching materials as requested by professional staff members.
• Other/Professional Development/Fiscal
  • Chrome River delegate for staff based in designed units within Illinois Extension. This is related to travel, p-card, t-card, and vouchers as needed.
  • Make necessary purchases as directed using the university-issued p-card or t-card in compliance with purchase procedures and procurement laws, this may include establishing purchase orders if needed.
  • Use Banner and ACES Data Warehouse (ADW) to pull monthly reports and assist with tracking of budget for assigned accounts.
• Other/Professional Development
  • Perform duties in a professional manner when dealing with staff and the public.
  • Maintain confidentiality with information shared.
  • Attend professional development that is assigned or aligns with the mission of Illinois Extension.
  • Comply with Affirmative Action/Equal Employment Opportunities policies and guidelines in all aspects of University of Illinois Extension work.
  • Other duties as assigned.

Additional Physical Demands
To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served, and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, lifting and moving items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

Minimum Qualifications

High school graduation or GED
Any one or any combination that equals four (4) years/ 48 months of responsible volunteer or professional work experience in coordinating educational and/or community programs or activities
Volunteer/work experience coordinating educational and/or community programs or activities
College coursework in any field of study
60 semester hours equals two (2) years (24 months)
90 semester hours equals three (3) years (36 months)
120 semester hours or more equals four (4) years (48 months)

Specialty Factors

Demonstrated experience and/or coursework in marketing, communications, and/or event planning/coordination.

Knowledge, Skills and Abilities

• Knowledge of marketing, communications and/or event planning/coordination.
• Ability to work with diverse audiences.
• Ability to learn Extension programs and general University of Illinois policies and procedures.
• Knowledge of Word, Access, Excel, PowerPoint, Publisher, and other web applications.
• Ability to perform tasks within the University Banner System, Chrome River, and other systems as they apply.

Appointment Information

This is a 100% full-time Civil Service 0929 - Extension Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $43,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 20, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact amandac@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027531
Job Category: Off-Campus
Apply at: https://jobs.illinois.edu

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