Office Operations Specialist
Roth Staffing Companies

Office Operations Specialist (Administrative) Needed in Santa Maria, CA 93454

Pay Range:$20 - $24/hour
Industry: Food / Farming

JOB SUMMARY
The Office Operations Specialist's primary responsibility is to oversee and manage all aspects of our company's daily operations, including office maintenance, inventory management, and workspace organization. Also ensuring that the office is clean, well-stocked, and organized to support our team's needs. The Office Operations Specialist assists with daily office administration tasks and ensuring that they are completed efficiently and effectively. You are responsible for cultivating a positive work environment to keep the office running productively.

Qualifications

Administrative-related degree or, at a minimum, a High School diploma
Excellent written and verbal communication skills
âStrong organizational skills with the ability to multitask
Excellent time management skills and the ability to prioritize work and multitask
Strong communication skills, including active listening and clear articulation
Knowledge of Microsoft Office (Excel, Word, PowerPoint) and/or Google Workspace (Google Sheets, Docs,
Slide)
Easily adaptable to the fast-paced work environment

JOB DESCRIPTION
Provide direct administrative support to management, including email correspondence and generating and
distributing memos, letters, spreadsheets, and forms.
Serve as the eyes and ears of the office, providing information, answering questions, and responding to
requests.
Manage the front desk/reception operations, greeting guests who enter the office and acting as the first
point of contact for employees, candidates, and vendors.
Perform general administrative tasks, including answering and directing phone calls, email correspondence,
meeting minutes, coordinating meeting agendas, managing incoming/outgoing mail and shipments, and
maintaining an organized, clean office environment.
Oversee and order office supplies and food deliveries for group meetings, anticipating requirements, stocking
supply stations, and ensuring equipment is in working order.
Keep the office clean, stocked, and organized throughout the kitchen, conference rooms, stock and storage
rooms/closets, and communal areas.
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling,
communications, office layout, etc.
Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
Run errands to other offices, stores, and other locations when needed.
Coordinate domestic and international travel arrangements for all levels of staff members and or guests.
Maintain contact database, employee list, and inventories up to date
Research information using available resources to satisfy management and customer inquiries
Respond quickly, professionally, and accurately to all emails from the CEO, Directors, Managements, and
Employees.
Other reasonably related business duties as needed or as assigned by the Office Manager, Supervisor, or
Executive.
Routinely handle objects weighing up to 15 lbs and on occasion may be expected to lift objects weighing up
to 25 lbs.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chan