Part-Time Reception and Events Assistant
Indiana University

Department

HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)

Department Information

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Job Summary

• Greets and provides information for people coming to the 4th floor/Deans Suite.
• Answers the HLS general phone line, provides information or forwards calls to the appropriate person or office.
• Picks up mail for HLS Deans Office from the GISB mail room and delivers it to appropriate offices.
• Maintains Deans Suite office supplies inventory and purchases.
• Ensures that all copy machines in GISB are kept replenished with paper.
• Monitors HLS swag inventory.
• Assists Events Coordinator with event set-up and teardown, and event administrative support.
• Maintains Events supplies inventory.
• Monitors Events email inbox.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS

Required

• Excellent written and verbal communication skills
• Ability to interact and communicate with a wide variety of individuals
• Strong organizational and multi-tasking skills
• Ability to manage multiple tasks in a timely manner
• Maintains confidentiality
• Operating knowledge of standard office equipment
• Proficiency in Microsoft office Suite including Word, Outlook, Access and Excel

Work Location

Hamilton Lugar School of Global and International School building

Bloomington, Indiana

Advertised Salary

$16.00 per hour.

Work Hours

Up to 20 hours per week.

May require individual to work day hours and some night and weekend hours as needed for events.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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