Part-Time Records Specialist
Indiana University

Department

SCHOOL OF NATURAL SCIENCES (SE-NATS-IUSEA)

Department Information

The School of Natural Sciences offers 7 degree programs in fields like biology, computer science and chemistry, in addition to a variety of certifications in allied health. Graduates of the School of Natural Sciences go on to work, teach and contribute important research to their fields of study.

Job Summary

• Responsible for performing administrative and clerical work and a variety of non-routine tasks related to the maintenance of student academic records.
• Collects data from program coordinators to create and edit the schedule of classes as needed; creates independent study sections.
• Coordinates data collection and records processing activities.
• Reviews requests for updates to student records and resolves discrepancies or problems; updates student records regarding grade changes, incompletes, withdrawals, drop and add, etc.
• Serves as resource person to students, faculty, school recorders and staff, campus registrars, and others involved with student academic record keeping; responds to inquiries regarding
  academic records, generating reports as needed. Reviews records for accuracy.
• Reviews, classifies according to type, and processes certification requests. Responds to inquiries from students regarding status or degree requirements.
• Updates and analyzes degree records from transfer reports; codes and enters data; maintains files and data bases; updates and purges as necessary to ensure accuracy and completeness.
• Enters student permissions for classes requiring permission.
• Contacts students for retention initiatives.
• Answers phone and greets people in the main office when other staff are out.
• Monitors course enrollments and makes adjustments to enrollment limits; lets students in from waitlist.
• Receives and digitally files course evaluations for part-time instructors.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Preferred

• Experience in customer service, higher education, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Demonstrated ability to maintain confidential information

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Employer sponsorship is not available for this position.

Work Location

IU Southeast Campus

New Albany, Indiana

Advertised Salary

$16.00 per hour

Work Hours

20 hours per week

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.