Procurement Specialist - Cornhusker State Industries
State of Nebraska

The work we do matters!

Hiring Agency:
Correctional Services - Agency 46

Location:
Lincoln, NE

Hiring Rate:
$22.989

Job Posting:
JR2024-00010663 Procurement Specialist - Cornhusker State Industries (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:
Are you a procurement professional who wants the satisfaction of knowing that your daily work directly improves the safety and quality of life for the population and staff of the Nebraska Department of Correctional Services (NDCS)? Do you enjoy learning about a variety of products and processes? Are you an independent worker who also enjoys being part of a supportive, fast-paced team? If you say "yes!" to these questions, the NDCS Procurement Specialist position is a good fit for you.

You'll use practical skills to apply state statutes and agency/state procurement policies and procedures to promote a fair procurement process, encouraging competition and achieving cost savings for goods and services, focusing on our industry manufacturing program.

This Procurement Specialist position offices in NDCS Cornhusker State Industries (CSI) and is part of the Procurement/Materiel team with a variety of tasks that will keep you learning, growing, and serving an agency whose mission is "Keep People Safe."

Information about the Department can be found at: www.corrections.nebraska.gov. For Americans with Disabilities Act (ADA) accommodations, please contact Megan Jones at megan.jones@nebraska.gov.

DUTIES:
Under general supervision, positions perform procurement transactions for goods and/or services, which range from standardized products and services to those of moderate complexity. Items are procured through formally advertised bid procedures and firm fixed-price contracts using standard clauses in accordance with statutes and regulations of the State Purchasing Bureau.

Performs detailed review of purchase requests for standard and specialized goods, equipment, services in terms of adequacy, consistency, restrictiveness of specifications or descriptions, compliance with administrative requirements.

Solicits sources of goods and/or services, including service contracts, and analyzes prices, discount rates, delivery dates, transportation charges, previous performance of suppliers, current commitments, indications of financial responsibility, and recommends the most advantageous offer based on findings.

Determines procurement methods based on procurement history, estimated cost, urgency of need, proprietary consideration, availability of competitors, and applicable directives.

Works with CSI manufacturing, warehouse, and inventory control, including inventory modules. Problem resolution with NDCS accounting team.

Solicits oral or written quotes using Open Market Purchase Authority, informal and formal processes.

Prepares detailed Requests for Quotation (RFQ), incorporating the technical description of product required, the delivery requirements, and when applicable, the terms and conditions of anticipated contract. For services, includes appropriate clauses, terms, and conditions. Issues amendments as required involving specifications, delivery procedures, or timeframes to encourage vendor response.

Attend technical review committees, pre-award conferences, and walk-through for service purchases when directed. Consults with supervisor on unusual situations.

Receives and reviews informal and formal bids and quotes. Review quotes for price reasonableness and determines if requirements for competition have been met.

Evaluates quotes in terms of price, item, discount, transportation, costs, and delivery time and determines offer most advantageous to the government. Negotiates with vendors on a variety of procurement issues.

Prepares purchase order and performs post award follow-up. Selects and uses the appropriate method to confirm or place the order primarily by using a purchase order against an established contract.

Prepares final contract with necessary documentation and award recommendations. Creates contracts in alignment with manufacturing item numbers.

Requirements / Qualifications

Minimum Qualifications: Bachelor's degree in business administration, procurement, supply/inventory operations or related field AND procurement related experience. Experience may be substituted for education on a year-for-year basis.

Preferred Qualifications: Experience with Microsoft Office software to include proficiency in Word, Outlook, and Excel; use of Enterprise One or similar enterprise-wide ERP/database software. Experience in obtaining quotes or preparing agreements for maintenance, repairs, equipment, janitorial, vending, or other building/grounds/equipment related services. Accounting experience.

Other: Must have a valid driver's license. Applicants accepting a job offer must pass the following pre-employment exams in this order: medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid NE Corrections Training Program.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.