Project Coordinator, Multi-Regional Clinical Trials (MRCT)
Brigham & Women's Hospital(BWH)

The Multi-Regional Clinical Trials Center (MRCT Center) of Brigham and Women's Hospital and Harvard is a research and policy center focused on improving the design, conduct, and oversight of multi-regional clinical trials, with a particular focus to trials sited in or involving the developing world. Our efforts have resulted in the implementation of improved clinical research practices, greater transparency, and improved safety for research participants. We function as an independent convening group to bring together collaborative multidisciplinary teams to identify expert stakeholders from industry, academia, advocacy groups, nonprofit organizations, and regulatory agencies to address critical issues in the conduct and oversight of clinical trials.

The MRCT Center resides within the Division of Global Health Equity (DGHE). The Division of Global Health Equity (DGHE) fosters the support and coordination of training, research, and service to reduce disparities in disease burden and to improve treatment outcomes both at home and abroad. The Division focuses on infectious diseases (e.g., HIV and tuberculosis) as well as non-infectious diseases (e.g., coronary artery disease, diabetes, addiction) and other health problems (that disproportionately affect populations in the developing world) of major importance to society. The DGHE is the academic and administrative home of the Multi-Regional Clinical Trials Center.

The Project Coordinator will be part of the administrative team at the MRCT Center and contribute to the Center's successful operation, including maintaining administrative processes, coordinating calendars, supporting the sponsorship process, and other administrative duties. This role works closely with Center leadership, the Director of Administration and and the Communications team. In addition, this role will also serve as a resource to project managers and program managers with delegated project management and administrative responsibilities associated with the ongoing work of the MRCT Center.

This role of Project Coordinator at the MRCT center will:

Center-wide administrative responsibilities:

• Lead administrative management of the MRCT Center, including consultant contracts, expense reports, ordering supplies and materials, computer support coordination, managing subscriptions.
• Manage and triage MRCT Center mailbox.
• Assisting the Director of Administration, manage logistics of onboarding new staff members, including ordering computer supplies.
• Coordinate calendars and scheduling, including scheduling of appointments, coordinating meetings and making travel arrangements (for Center leadership and as assigned).
• Work with Communications team to manage events and maintain branding of MRCT Center work.
• Assist leadership in coordinating grants.
• Support the MRCT Center sponsorship process by creating annual invoices and sponsorship letters, utilizing unique processes for each sponsor,
• Work as a team member on a range of projects fulfilling delegated administrative responsibilities as requested.
• Work with Division of Global Health Equity administrative staff as needed.
• Editing and referencing manuscript publications
• Assist with scheduling meetings, preparing meeting agendas, preparing meeting minutes, and other project-specific organizational needs as needed.
• Perform administrative duties as required to support MRCT Center Staff.
• Assist with special projects as directed.
• Work is highly complex, non-repetitive, and often project-oriented. Incumbents must have the ability to work independently with minimal oversight.

Qualifications
Qualifications:

Minimum of a high school diploma or GED. Associate or Bachelor's degree preferred - Three to five years of relevant experience may be substituted in lieu of a BA.

Proficient skills in Microsoft Office are required.

Experience working in a fast-paced environment. Ability to shift priorities as required.

Skills/Abilities/Competencies:

• Ability to problem solve independently and in collaboration with leadership.
• Ability to work collaboratively with small/large teams.
• Demonstrated verbal and written communication skills, including attention to grammar and spelling, as well as effectiveness and brevity in written communications, with meticulous attention to detail.
• Able to communicate effectively and professionally in writing and orally with a wide range of people.
• Excellent interpersonal, verbal, and organizational skills; strong follow-up and information-sharing skills.
• Responsiveness to customers, center leadership and staff, external partners, sponsors, etc.
• High ability to show discretion - ability to handle sensitive and confidential information.
• Willingness and curiosity to solve problems and attain expertise in new tools and systems.
• Respect for diversity of cultural perspectives and diverse styles of work and communication.

Working Conditions:

• Hybrid work environment. Some local travel required

EEO Statement
BWH is an Affirmative Action Employer.

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