Senior Development Assistant
Clark University

Category:: Staff and Administrators
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Department:: UA-VP University Advancement 7205
Locations:: Worcester, MA
Posted:: Aug 13, 2024
Closes:: Open Until Filled
Type:: Full-time - Exempt
Position ID:: 179974

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Senior Development Assistant
As the Senior Development Assistant within the University Advancement team, you will play a pivotal role in supporting the strategic initiatives of the office. Reporting directly to the Senior Director of Advancement Communications and working closely with the Vice President for University Advancement, your primary responsibilities will include facilitating critical meetings and events, managing high-level administrative tasks, and coordinating complex schedules. You will ensure seamless communication and efficient operations within the office, working closely with senior leaders, high-capacity donors, and other key stakeholders.

Communication and Briefing:

• Work collaboratively with the Senior Director of Advancement Communications to prepare briefing materials and follow-up for senior leadership, ensuring accuracy and relevance.

Report Management:

• Oversee and manage reports related to the donor portfolios of the President and the Vice President for University Advancement, including tracking strategic tasks and stewardship activities.
• Serve as the central visit coordinator, organizing personalized and complex on-campus visits for donors and prospects, from initial planning through successful execution.

Administrative Support:

• Manage the Vice President's calendar, coordinate complex travel arrangements, and process expense reports efficiently.
• Develop agendas for meetings, and track all follow-up activities to ensure continuous progress.

Event Management:

• Develop invitation lists, draft invitation text, and prepare event-related materials for high-level events. Collaborate with the University Advancement events team to manage and execute all logistics.

Collaboration and Discretion:

• Work within a collaborative and quality-driven environment, responding effectively to evolving priorities and triaging tasks as needed.
• Interface comfortably with senior university leaders and high-capacity donors, exemplifying extraordinary discretion and maintaining confidentiality.

Requirements:

Education: Bachelor's degree required, with preference to Bachelor in Communications and relevant fields.

Experience: Minimum of two years of relevant experience in managing projects or working in development, communications, stewardship, or development services. Experience in a higher education or nonprofit setting is highly desirable.

Skills and Abilities:

• Communication: Strong communication skills, with the ability to synthesize complex information and present it clearly.
• Project Management: Demonstrated ability to manage multiple projects, prioritize tasks, and meet tight deadlines.
• Technology: High proficiency in Microsoft Office (Word, Excel, Outlook), with an understanding of donor management systems and other relevant software.
• Collaboration: Proven ability to work effectively within a team, fostering a collaborative and inclusive work environment.
• Confidentiality: Strong sense of discretion and ability to handle sensitive information with integrity.
• Flexibility: Adaptability and resourcefulness in navigating evolving priorities and challenges.

Additional Information:

As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.

At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

To review the Clark University Police Department Annual Security and Fire Safety Report visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.